Terms and Conditions-Contract Vision

Welcome to Contract Vision (“Contract Vision,” “we,” “us,” or “our”). By using our website or our legal consultancy services (the “Services”), you agree to comply with and be bound by the following Terms and Conditions (the “Terms”).

1.Definitions

1.1. Agreement: The agreement formed through your acceptance of the offer made by Contract Vision, including any subsequent written confirmations or amendments.

1.2. Client: The individual or legal entity that enters into an Agreement with Contract Vision. Also referred to as “you” or “your.”

1.3. Contract Vision: The company Contract Vision, based in Rotterdam, the Netherlands, registered with the Chamber of Commerce under number 96921951.

1.4. Parties: Contract Vision and the Client. Referred to as “we” or “us.”

1.5. Services: Legal advice, contract drafting, and related services provided by Contract Vision as described in an offer or Agreement.

1.6. Terms: These Terms and Conditions, as amended from time to time.

1.7. Website: The Contract Vision website, https://contractvision010.com/

1.8.  Written / In Writing: Communication in physical or digital form, including email.

2. Applicability

2.1. These Terms apply to all:
(a) offers made by Contract Vision;
(b) Agreements concluded with Contract Vision;
(c) quotations or proposals issued by Contract Vision;
(d) legal acts performed by Contract Vision in your name; and

2.2. Before entering into the Agreement, you have had the opportunity to review these Terms on our Website and have been expressly reminded of their applicability when entering into the service engagement.

2.3. By signing or otherwise accepting the Agreement, you confirm that you have read, understood, and accepted these Terms.

2.4. If any provision of these Terms is wholly or partially invalid or declared void, the remaining provisions shall remain in full force and effect.

2.5. Deviations from these Terms are only valid if agreed upon in writing by the Parties.

2.6. Contract Vision reserves the right to modify these Terms unilaterally. The latest version, available on our Website, will apply to any ongoing Agreements, unless changes affect an existing Agreement, in which case we will notify you.

2.7. If any part of these Terms is in conflict with a specific Agreement, the terms of that Agreement will prevail (due to the customized nature of the agreement), unless the Parties have otherwise agreed in writing.

2.8. If you also have terms and conditions, they are explicitly rejected unless agreed otherwise in writing.

2.9. If any part of these Terms is deemed invalid by law, the rest will remain in full effect.

2.10. You may not transfer your rights or obligations under this Terms or under Agreement to a third party without our written consent, which we will not unreasonably withhold.

2.11 n case of conflict between these Terms and the specific terms of Agreement, the terms of Agreement shall prevail.

3. Offers and Acceptance

3.1. Contract Vision will provide you with a Written offer specifying the scope of the Services, deliverables, and fees.
3.2. Unless otherwise stated, each offer is valid for fourteen (14) days from the date of issue.
3.3. An Agreement is formed when:
(a) you accept the offer In Writing within the validity period; or
(b) Contract Vision commences the Services with your approval; or
(c) your actions or conduct imply acceptance of the offer.
3.4. Contract Vision is not bound by any offer containing obvious clerical, typographical, or calculation errors.

4. Execution of Services

4.1. Contract Vision will perform the Services with due care and professionalism, in accordance with the standards expected of a qualified legal consultant.

4.2. The Agreement constitutes an obligation of effort (inspanningsverplichting) and not an obligation to achieve a specific result (resultaatsverplichting).

4.3. Contract Vision strives to provide accurate, complete, and up-to-date legal advice; however, we do not guarantee that all Services or information provided will always be entirely accurate, complete, or free from errors. All legal advice is specific to your individual circumstances at the time of delivery and must not be applied to other situations without proper consultation.

4.4. Contract Vision may engage third parties to assist in the performance of the Services without your prior consent.

4.5. Any timelines communicated by Contract Vision are indicative and non-binding.

4.6. Contract Vision will only commence the Services once all necessary information and documents have been received from you.

4.7. You guarantee the accuracy, completeness, and timeliness of all information, data, and documents provided.

4.8. If you fail to provide the necessary information, data, or documents in a timely and proper manner, and this causes a delay in the execution of the Services, any resulting additional costs or extra working hours will be considered Additional Work as referred to in Clause 6.5 and will be charged to you accordingly.

4.9. Contract Vision shall not be liable for any damages resulting from inaccurate, incomplete, or late information or documents supplied by you.

4.10. The Services are intended solely for your benefit. No third party may derive any rights from the Services, documents, or advice provided.

4.11. You are responsible for securely storing all documents and advice provided by Contract Vision, as Contract Vision does not maintain long-term archives of completed work.

5. Your Obligations

You shall:
5.1. Provide all relevant information, documents, and cooperation reasonably required by Contract Vision to perform the Services within ten (10) working days after entering into the Agreement;
5.2. Respond promptly to requests for information or clarification;
5.3. Pay all fees and costs as agreed under the Agreement; and
5.4. Ensure that any request to modify an existing document or template does not infringe third-party intellectual property rights.

If you fail to comply with these obligations, Contract Vision may suspend or terminate the Agreement. In such case, you remain obliged to pay for all Services performed up to the suspension or termination date.

6.Fees and Payment

6.1. Our prices are stated in euros (€) and are exclusive of VAT, any deduction, discount, or set-off, as well as additional costs such as travel and/or accommodation expenses, shipping, administrative charges, and any other costs incurred in connection with the Agreement.

6.2. If we charge an hourly rate, it serves only as an estimate and may vary depending on the nature and complexity of the Services.

6.3. Contract Vision may adjust its rates periodically; however, such adjustments will not affect any ongoing Agreements without your prior approval.

6.4. Upon entering into the Agreement, you must pay an advance of fifty percent (50 %) of the total fee within fourteen (14) days of the Agreement date. Contract Vision will not commence the Services until the advance payment has been received in full. The remaining fifty percent (50 %) will be invoiced upon completion of the Services. For ongoing or long-term projects, we reserve the right to issue interim invoices. Any delay in advance payment may postpone the commencement of work, and all related costs or losses shall be borne by you.

6.5. Payments must be made within the period specified on the invoice to the bank account number indicated on the invoice. If no period is specified, payment must be made within fourteen (14) days from the invoice date. When making a payment, you must clearly state the invoice reference number in the payment description.

6.6. In the event of default, Contract Vision reserves the right to:
(a) suspend the performance of its obligations until all outstanding amounts are paid; and
(b) demand immediate payment of the remaining balance for Services already performed or still to be performed.

6.7. If you are a business client and fail to pay within the applicable term, commercial statutory interest (handelsrente) at the rate provided by Dutch law shall accrue automatically and without notice.

6.8. If you dispute an invoice, you must nevertheless pay it within the applicable payment term. Late payments will accrue statutory interest in accordance with Dutch law.

6.9. Contract Vision will generally provide a cost indication at the start of the Services, outlining an estimate of expected fees, excluding any travel or out-of-pocket expenses. If it becomes apparent that additional work is required beyond the initial estimate—whether due to changes requested by you or delays resulting from incomplete information—such Additional Work (as referred to in Clause 4.8) will be charged separately at the applicable rate. You will be informed in advance if such Additional Work arises.

6.10. Contract Vision accepts bank transfers only. The relevant bank account number and payment instructions are stated on the invoice.

7. Amendments and Termination

7.1. If Contract Vision and you wish to amend an existing Agreement, such amendment shall only be valid once both Parties have agreed to it In Writing. Any modification will generally be documented in an addendum to the Agreement.

7.2. If you wish to expand the scope of the Services beyond what was originally agreed, an addendum reflecting the new scope and fees shall be issued and must be accepted In Writing by both Parties before the additional Services commence.

Fixed-Term Agreements

7.3. A fixed-term Agreement is entered into for a specific project or assignment and automatically ends when the agreed Services have been completed and the final invoice has been issued, unless terminated earlier in accordance with this clause.

7.4. If you terminate a fixed-term Agreement before completion, Contract Vision is entitled to payment for all Services already performed and for any reasonable costs incurred as a result of early termination, unless the termination results from Contract Vision’s gross negligence or willful misconduct. The compensation will be determined proportionally based on the progress of the work, with a minimum compensation threshold of forty-five percent (45%) of the total Agreement value.

Ongoing or Long-Term Agreements

7.5. An ongoing Agreement (for example, a subscription-based or long-term advisory arrangement) continues for an indefinite period until terminated by either Party In Writing with a notice period of thirty (30) days, unless otherwise agreed.

7.6. Contract Vision may terminate an ongoing Agreement immediately In Writing if:
  (a) you materially breach your obligations under these Terms and fails to remedy such breach within seven (7) days after receiving Written notice; or
  (b) you become insolvent, unable to pay your debts when due, enters liquidation or bankruptcy, or are otherwise dissolved.

7.7. If Contract Vision terminates the Agreement, it shall not be liable for any damages. Contract Vision may retain any advance or deposit already paid as a termination fee.

7.8. Termination may be communicated by email or any other Written form that provides proof of delivery.

8. Intellectual Property

8.1. All intellectual property rights created or arising in the course of performing the Services are and shall remain the exclusive property of Contract Vision.

8.2. This includes, but is not limited to, all documentation, materials, and works produced in connection with the Services, such as:
(a) legal advice and memoranda;
(b) quotations and offers;
(c) templates, model documents, and sample clauses;
(d) reports and summaries;
(e) training materials and coaching content;
(f) preparatory materials and notes; and
(g) customized legal documentation.

8.3. Upon full payment, you are granted a limited, non-exclusive, non-transferable license to use the delivered materials solely for your own internal business purposes.

8.4. You shall not reproduce, modify, distribute, resell, sublicense, or otherwise make the materials available to third parties, except as necessary for your own business operations (for example, sharing a contract with your own customers).

8.5. Any other use requires Contract Vision’s prior Written consent.

8.6. In case of breach of this clause, you shall owe a contractual penalty of €5,000 per violation, without prejudice to Contract Vision’s right to claim full damages.

9. Locations and Consultation Hours

9.1. Unless otherwise agreed, all meetings and consultations with Contract Vision shall take place online (via video call or telephone).

9.2. If you specifically request an in-person meeting at a location other than Contract Vision’s principal office in Rotterdam, any related travel costs shall be borne by you. Travel expenses are calculated at €0.44 per kilometer, measured from Contract Vision’s business address in Rotterdam. Additional travel time may be invoiced as part of the Services.

10.Liability

10.1. Contract Vision’s obligations under the Agreement are obligations of effort, not of result. You are responsible for implementing and using the advice and documents provided.
10.2. Contract Vision is not liable for indirect or consequential damages, including loss of profits, business interruption, reputational damage, or third-party claims.
10.3. If you believe that Contract Vision has failed to fulfill its obligations, you must first issue a Written notice of default, granting Contract Vision a reasonable period to remedy the deficiency.
10.4. Contract Vision’s total liability per Agreement is limited to the total amount you have paid for the Services under that Agreement.
10.5. Any claim you bring against Contract Vision shall expire six (6) months after the termination of the Agreement.
10.6. Nothing in these Terms excludes liability for damage resulting from intent or gross negligence, to the extent such exclusion is not permitted under Dutch law.

11.Force Majeure

11.1. We are not liable for failure to fulfill our obligations due to circumstances beyond our control, such as but not limited to illness, state of emergency (such as civil war, riots, natural disasters, etc); government measures by any government whether in the Netherlands or elsewhere; epidemics; unforeseen transport issues, bad weather conditions, work stoppages,  unexpected disturbances of power, electricity, internet, computer or telecoms, cyberattacks, strikes, or natural disasters.

11.2. In the event of force majeure, we may temporarily suspend our work without being required to pay you (compensation) damages.

11.3. If the force majeure situation persists for more than thirty (30) days, we are entitled to terminate the Agreement without being liable for damages or compensation.

12.Confidentiality

12.1. Both Parties shall keep all information obtained in connection with the Agreement strictly confidential.
12.2. This obligation extends to any third parties engaged by either Party.
12.3. Contract Vision may disclose confidential information if required by law, regulation, or court order, and will inform you where legally permitted.
12.4. You shall not use Contract Vision’s name or logo for marketing or reference purposes without Contract Vision’s prior Written consent.

13.Governing Law and Disputes

13.1. These Terms and all Agreements between the Parties shall be governed exclusively by Dutch law.
13.2. Any disputes arising out of or relating to the Agreement or these Terms shall be submitted to the competent court in Rotterdam, the Netherlands.

14.Final Provisions

14.1. Amendments or supplements to these Terms must be agreed upon In Writing.
14.2. If any provision of these Terms is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.
14.3. Contract Vision provides legal and business contracting services as an independent consultancy. Contract Vision is not a law firm within the meaning of the Advocatenwet and does not offer regulated legal representation before courts.

15.Contact Information

If you have any questions about these Terms, please contact us at: contractvision010@gmail.com.

By using Contract Vision’s Services, you acknowledge that you have read, understood, and agree to be bound by these Terms.

Got any questions or hesitations?

Let us know in case you have any questions or hesitations. You can contact us by filling in the contact form on our contact page or by emailing us.